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Package rates

Event Planning Services

PACKAGE

PRICE

Registration Services Package

$25.00/delegate

Develop online registration site (template used)

Included

Process online payments

Included

Send confirmations and receipts electronically to registrants

Included

Manage all conference registration inquiries from delegates

Included

Prepare registration reports or/and give client access to reports

Included

Provide final report of revenue less expenses from registration account

Included

Prepare basic nametags, using a template for all pre-registered delegates

Included

Send up to 4 email communications to all registered delegates from the committee

Included

Meeting Planning Package

$5.00/delegate/day

Book and coordinate all meeting space and set-up*

Included

Coordinate al a/v and technical services*

Included

Coordinate food and beverage services*

Included

Coordinate installation of signage for sessions/events

Included

Coordinate exhibitors, booths, displays for trade shows

Included

Manage room blocks for delegate accommodations*

Included

Excursion Package (Field trips, pre and post tours, etc.)

$8.00/delegate/trip

Act as primary contact with attraction/venue

Included

Coordinate itinerary, transportation and food and beverage

Included

Prepare information packages for delegates

Included

Social Event Package

$5.00/delegate/event

Obtain quotes/negotiate contracts with venues and supplies

Included

Coordinate all details of event with venue and suppliers

Included

On-site management of logistical details of event

Included

Advanced meeting planning Package (Meeting Planning Package Required)

$5.00/delegate

Prepare, update and manage conference planning timeline

Included

Attend committee planning meetings

Included

On-Site conference staff for duration of conference to troubleshoot logistics

Included

Manage registration desk and information desk, including providing staff

Included

Produce custom tickets for special events, meals, excursions, etc.

Included

Additional services

 

Mail outs to delegates

$2.00/address

Order and prepare delegate kits, speaker gifts, thank you gifts, giveaways

$5.00/delegate

Staff for registration desk

$20.00/hour

On-site staff to trouble shoot logistics

$20.00/hour

Additional email blasts for registered delegates

$0.50/delegate

Arrange travel for speakers and VIPs

$50.00/person

Upgraded nametags and additional nametags (beyond those registered)

$2.00/nametag

Travel/accommodations for our staff

Cost

Custom tickets for event

Cost design/print

Prepare delegate kits (items provided by committee)

$2.00/kit

Dedicated on-site assistance for speakers and VIPs

$20.00/hour

Prepare and print customized nametags (rather than our basic template)

$2.00/nametag

 

Notes:

The Registration package is required in order to add any additional packages and the Meeting Planning Package is required in order to add the Advanced meeting Planning Package. If you wish to have any of these services without the pre-requisite, please inquire directly with our team for pricing. If there are any services you wish for us to provide that are not listed here, please inquire with us directly.

All items are the price for our services-additional changes for rental, or purchase of related supplies and products will be charged at a cost (i.e., items in delegate kits, rental of meeting rooms, purchase of catering, etc.). Items marked with * are free of charge when hosting a conference on-campus and do not require any of the packages.

Prices are based on a minimum of 50 delegates. If you anticipate fewer delegates, please inquire with us directly for pricing as a one-time fee may be added.

Conference Services

Grenfell Campus, Memorial University of Newfoundland
20 University Drive, Corner Brook, NL
A2H 5G4, Canada

Office: AS235
Phone: (709) 637-6255 | 1-866-494-3548
Email: conferenceservices@grenfell.mun.ca