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After Hours Support Policy

Policies and Guidelines

After Hours Support Policy

Grenfell Campus is committed to making critical telephone, network, and server resources available to the University community on a 24 hour per day by seven days per week basis (excluding scheduled maintenance). IT staff will provide support coverage in the event of unexpected failure or significant problems with critical resources during non-business hours (defined as weekdays after 5 pm, weekends, holidays, or any other time the University is closed); however, ITS staff are not required to be on-call, but are available on a best effort basis.

IT support is available during non-business hours for major problems associated with the central telephone system; significant segments of the campus network impacting one or more buildings; and campus-wide servers used for e-mail, the University's web site, faculty courseware, banner, unicorn, and staff and faculty file services.

Resolution of any problem during non-business hours may be dependent upon the nature of the problem, the availability of staff resources or service and parts from third party vendors. ITS will assess a reported problem and determine a reasonable resolution plan based upon the severity of the problem and resources required. ITS will work to resolve the problem as quickly as possible. For a problem that requires more than four hours to resolve, a status message will be forwarded to the community; the medium will depend on the nature and type of system failure.

IT support for individual faculty or staff computers (related to hardware, operating system, application software including e-mail, and remote network connectivity) or for computers in labs or classrooms is only available during business hours.

For planned shutdown of any network resource, notification will be sent to the community via e-mail at least 24 hours in advance whenever possible.

IT staff may also provide support as needed at special events during non-business on a pre-scheduled basis.

 

Reporting Procedure

​For failures with any of the resources listed below during non-business hours, Campus Enforcement and Patrol (CEP) should be contacted at 637-6210.

Campus Enforcement and Patrol (CEP) will determine if the problem warrants a call as per the list below, and will contact the Director of Information Technology Services, who will assess the problem, and call in appropriate personnel as required. For other reported problems, Campus Enforcement and Patrol (CEP) will notify the Service Desk via email (its@grenfell.mun.ca) and the problem will be assessed by appropriate personnel the next business day.


After Hours Support - Call List

Telephones​​

  • 911 computer down
  • Unable to receive or make external calls
  • Auto-Attendant not answering calls to switchboard at 637-6200
  • Multiple phones down (a complete building or more than 10)
  • Voicemail offline


​​End User Support

  • Business Systems offline – Banner, Bookstore, Conference Programmer, or BrightSpace, Unicorn, etc.
  • Printers down (All or more than 3).
  • Server applications down - SPSS, Minitab, ARCINFO, MathLab, Can8, etc.
  • Users file storage (p drive) unavailable for all faculty/staff or all students.
  • Multiple Machines Down (10 or more)


Network Support

  • Public Internet down
  • Complete Building Offline
  • Wireless Down


Server Support 

  • Email, Skype for Business, Office 365, SharePoint down.
  • Campus Web Site unavailable
  • my.grenfell.mun.ca unavailable
  • Video Surveillance down

ITS Service Desk

Grenfell Campus, Memorial University of Newfoundland
20 University Drive, Corner Brook, NL
A2H 5G4, Canada

Office: AS373
Phone: (709) 639-2049
Email: its@grenfell.mun.ca