Students are required to take one elective course as part of their program, in addition to the core TRSU courses (i.e. 7001 and 7002). The specific elective is determined by the supervisory committee in conjunction with the student, and is typically meant to give the student some familiarity with a new field that is relevant to their proposed research – this is meant to reflect the “broad interdisciplinarity” focus of the program. A student can take more than one elective if the committee decides it is necessary, and these additional electives can be at the undergraduate level.
Because the elective could be from any subject at MUN, registering for it is more complicated than registering for the core courses. Please follow this process:
1. Determine the appropriate elective. The student and supervisory committee make this decision together.
2. Reach out to the instructor of that course directly, briefly explain your situation, and ask if they would be willing to have you enroll in their course.
3. Once you have the instructor's informal approval, try registering for the course yourself using MUN Self Service. This is unlikely to work, but if it does, skip to Step 6. Otherwise, fill out a course change form and formally request the instructor’s signature. Please CC the TRSU Graduate Officer (currently firstname.lastname@example.org) on your request and note that you are doing so.
4. Once you have the instructor’s permission, the form goes to the course’s “academic unit head” for an additional signature. Start by sending the form to that unit’s graduate officer (see the contact list). Explain your situation and request a signature (suggest that they help you forward the form along if they are not the right person to sign it). Please CC the TRSU Graduate Officer (currently email@example.com) on your request and note that you are doing so.
5. The completed form goes to the Registrar’s Office (firstname.lastname@example.org). See the Registrar's Office website for more information on this and earlier steps.
6. Update your program with a program change form, complete with signatures from your supervisor and the TRSU Graduate Officer (currently email@example.com). Note that undergraduate courses deemed necessary by the supervisory committee should be added to the student's program of study before starting the course. This will prevent additional tuition fees from being charged and will count the course as a graduate-level course on the student's transcript. The change is not as pressing for graduate courses; you may want to wait until your committee members, thesis title, and all of your courses are finalized, because all of those changes can be noted on this form. The completed form goes to SGS (firstname.lastname@example.org) – please CC the Grenfell Graduate Secretary (currently email@example.com).
To summarize the process of setting up the exam, the following steps must occur for each student, in this order:
finalizes the full supervisory committee (minimum size of three) by
submitting a change-of-program form to Graduate Officer and then School of Graduate Studies
2. student's summary of proposed research must be approved by supervisory committee
3. supervisory committee uses summary to identify two additional members for exam committee
4. supervisor asks Dean of the School of Science and the Environment to serve as exam committee Chair (or appoint delegate to serve as Chair)
committee (i.e. Chair plus two members of supervisory committee plus
two additional members) informally determines the sub-topic of the
student's comprehensive exam and notifies student
committee informally determines exam dates and submits "Recommendation
for PhD Comprehensive Examination" form to Graduate Officer and then School of Graduate Studies
- include proof of notifying student about the sub-topic
- if less than 3 months between notification and start of exam, include student consent to waive 3-month waiting period
- course work must be complete before start of the exam interval
7. follow comprehensive exam schedule (questions and initial readings to student in Week 1)
supervisory commitee guidelines (more information on Step 1) and comprehensive exam procedures (more information on Steps 2-7) are available on request to anyone
currently affiliated with the program (e.g. students or supervisory
committee members). Contact the TRSU Graduate Officer (currently firstname.lastname@example.org).